European Peptide Synthesis Conference (EPSC)

Website: www.eupeptidesynthesis.com

1. Introduction

The European Peptide Synthesis Conference (“EPSC”, “we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website, register for the conference, submit an abstract, sponsor or exhibit, or otherwise engage with us.

We process personal data in accordance with UK GDPR, EU GDPR, the Data Protection Act 2018, and applicable international data protection laws.

2. Data Controller

The EPSC is controlled and run by:

CEM Corporation
3100 Smith Farm Road,

Matthews,

North Carolina,

NC 28104,

USA
Email: privacy@eupeptidesynthesis.com

3. Personal Data We Collect

Identity Data: Name, Job title, Organisation, Professional biography (if speaker)

Contact Data: Email address, Telephone number, Business address

Registration Data: Delegate category, Payment confirmation details, Dietary requirements, Accessibility requirements

Professional Data: Research interests, Submitted abstracts, Publication references

Marketing & Communications Data: Preferences for receiving updates, Newsletter subscriptions

Technical Data: IP address, Browser type and version, Device information, Website usage analytics

Payment Data: Payments are processed via secure third-party providers. We do not store full card details.

4. How We Use Your Personal Data

Conference Administration – Processing registrations, managing abstract submissions, coordinating speakers, issuing invoices and confirmations, providing event access. Legal basis: Contractual necessity.

Event Operations – Badge production, delegate lists, logistics, catering and accessibility arrangements. Legal basis: Contractual necessity / Legitimate interest.

Marketing Communications – Conference updates and future EPSC announcements. Legal basis: Consent or Legitimate interest. You may unsubscribe at any time.

Website Improvement & Security – Monitoring website performance and preventing misuse. Legal basis: Legitimate interest.

Legal & Regulatory Compliance – Financial record keeping and legal obligations. Legal basis: Legal obligation.

5. Sharing Your Data

We may share personal data with event management providers, venue partners, payment processors, IT service providers, badge printing services, and catering providers (dietary needs only).

We do not sell personal data.

Where sponsors receive delegate lists, this will be clearly communicated during registration and limited to professional contact details unless you opt out.

6. International Data Transfers

If personal data is transferred outside the UK or EEA, appropriate safeguards such as UK International Data Transfer Agreements or EU Standard Contractual Clauses will be implemented.

7. Data Retention

Registration data: up to 6 years (financial compliance)
Marketing data: until you unsubscribe
Abstract submissions: retained for conference archive purposes

8. Your Data Protection Rights

You have the right to access, rectify, erase, restrict processing, object to processing, data portability, and withdraw consent.

To exercise your rights, contact privacy@eupeptidesynthesis.com.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) or your local EU supervisory authority.

9. Cookies

EPSC uses cookies to ensure website functionality, analyse performance, and improve user experience. You can control cookies through your browser settings. A separate Cookie Policy is available on the website.

10. Security Measures

We implement appropriate technical and organisational measures, including secure hosting, encrypted transmission (SSL), access controls, and system monitoring.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

12. Children’s Data

EPSC is a professional scientific conference and is not directed to individuals under 18 years of age.

13. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be available on www.eupeptidesynthesis.com with the updated effective date.